Of course, if you can implement a more high tech eSignatures regime, do so. 

For examples of available platforms, see the “Vendors” links in my eSignatures Bibliography.

In any event, here is a lower tech method  . . .

Continue Reading Adobe Acrobat Tech Tip — Inserting Scanned Signature Page(s) into an Agreement — a Low-Tech eSignatures Regime

Over the past dozen years, having done almost 400 presentations  (almost 500 including eDiscovery law school class sessions) within my firm and out in the world I have learned a number of tricks of the trade.

Though generally I am function paperlessly, a reality is that many an attendee still likes a hardcopy slides handout on which he/she can take notes.  I do generate same and have them printed in color, double-sided.

More importantly, from a technical perspective, I’ve never been happy with Microsoft PowerPoint’s default Handout Creation modes, at least up through the 2007 version.

Even assuming one doesn’t put too much text on each slide, neither out-of-the-box approach is very satisfying.  Either there are 3 slides to a page so the attendees can barely see the miniscule text.  Or there are 2 slides to a page but no note lines.

So, many moons ago, my former assistant (she’s still a tech-savvy secretary here at Fenwick & West) Berta Lopez helped me come up with a better way.  The end result, as coined by me, is  . . . drum roll please . . . .  “Display-One-Readable-Slide-And-Lines” (“DORSAL”) handout version.

Maybe Microsoft or a handshake-software programmer can come up with an automated approach to generate my favored version.  Until that day, here’s a “how-to” if you or your assistant would like to give it a try:

  • Open the .ppt version and from the Office button, choose “Create Handouts in Microsoft Office Word”:

  • Then, in the ensuing window, choose “Blank lines below slides”:

  • Click on OK or press the Enter key.
  • Once it all goes into Word, save the file
  • Then, for each slide/image, right click, then choose Format Object:
    • Click on the Size tab

  • In the Height field input 4.8 over the default height
  • [You can copy the 4.8 for pasting into this filed for each of the other slides/objects.]
  • Then click on OK or press the Enter key.

 

  • Repeat for each slide.

 

  • Once you get through all the slides/images, save the file
  • Then convert it to Acrobat (File . . .  Print . . . . AdobePDF)

 

  • In the .pdf version in Adobe Acrobat, click on the Pages tab (on the left).
  • Via Ctrl+Click, select all the pages that have only blank lines (every other page).
  • Right click on one of them and choose Delete Pages.
  • Click OK as to each of the next two prompts.
  • Save the file, which should now only have slides (one per page).
  • Remove the Metadata.
  • Save the file again.

Your attendees will thank you. . . .

First in a Weekly Series of Tuesday Tech Tips

Each week, ITLawToday will bring you a “techology tip.”  Welcome to the inaugural Tuesday Tech Tip.  Some will focus on legal compliance.

Others will focus on the nitty-gritty of day-today workflow and information-management.

As we say in California, “Enjoy.”  As they say in my hometown NYC, “Knock yourself out ‘hon.”


Introduction

Out of the box, Microsoft Word traditionally has a number of default settings that hinder efficiency.  For better day-to-day information-management, I suggest you make these two changes that I routinely implement each time I first use a new version or uprade of MS Office.


Hyperlink Followable WITHOUT Ctrl+Click

My propensity is to embed as many hyperlinks as possible in documents I generate.   Each such link should be readily followable IMHO.

So that you or any user of the file can readily click to follow a hyperlink, disable the need to hit Ctrl+Click as follows, per Microsoft’s instructions:

  1. Click the File tab.
  2. Click Options.
  3. Click Advanced.
  4. Under Editing Options, clear the Use CTRL + Click to follow hyperlink check box.

Spell Check to Address ALL UPPERCASE Words Too

Nothing against inserted Comments. . . .

But when I send a client an annotated draft of a compliance policy, I prefer to input directly into the text — in all UPPERCASE — a bold, yellow-highlighted question in each respective spot where the client needs to provide more facts or make a philosophical decision.

By trial and error, I realized Spell Check was not catching typos in those annotations.   ASAP, I re-configured Spell Check to be more thorough. You can do the same as follows:

  1. Click on the flying-windows icon in the upper left.
  2. Click on Word Options.
  3. Click on Proofing.
  4. Click to uncheck the box to the left of Ignore words in UPPERCASE

To learn more, visit Microsoft’s “Choose how spell check and grammar check work“.


Conclusion

Comments?  Questions?  Other Word defaults that make you cringe?

Anyway,  each of us have different peeves and desires.

So, your suggestions for future tips of all sorts are more than welcome . . . .