First in a Weekly Series of Tuesday Tech Tips

Each week, ITLawToday will bring you a “techology tip.”  Welcome to the inaugural Tuesday Tech Tip.  Some will focus on legal compliance.

Others will focus on the nitty-gritty of day-today workflow and information-management.

As we say in California, “Enjoy.”  As they say in my hometown NYC, “Knock yourself out ‘hon.”


Introduction

Out of the box, Microsoft Word traditionally has a number of default settings that hinder efficiency.  For better day-to-day information-management, I suggest you make these two changes that I routinely implement each time I first use a new version or uprade of MS Office.


Hyperlink Followable WITHOUT Ctrl+Click

My propensity is to embed as many hyperlinks as possible in documents I generate.   Each such link should be readily followable IMHO.

So that you or any user of the file can readily click to follow a hyperlink, disable the need to hit Ctrl+Click as follows, per Microsoft’s instructions:

  1. Click the File tab.
  2. Click Options.
  3. Click Advanced.
  4. Under Editing Options, clear the Use CTRL + Click to follow hyperlink check box.

Spell Check to Address ALL UPPERCASE Words Too

Nothing against inserted Comments. . . .

But when I send a client an annotated draft of a compliance policy, I prefer to input directly into the text — in all UPPERCASE — a bold, yellow-highlighted question in each respective spot where the client needs to provide more facts or make a philosophical decision.

By trial and error, I realized Spell Check was not catching typos in those annotations.   ASAP, I re-configured Spell Check to be more thorough. You can do the same as follows:

  1. Click on the flying-windows icon in the upper left.
  2. Click on Word Options.
  3. Click on Proofing.
  4. Click to uncheck the box to the left of Ignore words in UPPERCASE

To learn more, visit Microsoft’s “Choose how spell check and grammar check work“.


Conclusion

Comments?  Questions?  Other Word defaults that make you cringe?

Anyway,  each of us have different peeves and desires.

So, your suggestions for future tips of all sorts are more than welcome . . . .